Co-write with AI: professional documents, no stress
Turn vague notes into clear scopes, professional contracts, and approval-ready change orders. AI helps you write like a pro—faster.
Projects fail because of vague scope. Artificial Intelligence (AI) fixes that.
Write scopes, contracts, work plans, and change orders with AI that prevents disputes and saves 75% of your time.
⚠️ The Pain
- Clients interpret scope differently
- Vague descriptions create endless questions and disputes
- Change orders become arguments
- WhatsApp messages and approvals get lost
- Documentation takes 8+ hours per week
$15,000/year lost to disputes & rework.
🤖 AI Solution
- AI writes crystal-clear scopes and contracts
- Creates detailed work plans & change orders
- Identifies ambiguities instantly
- Documents every phase automatically
Up to 75% less time documenting projects.
✅ The Proof
- Significantly fewer client disputes
- 7 specialized AI agents covering each phase
- Every decision & approval stored forever
Thousands of contractors trust ReConto AI.
What is the Projects Feature?
The Projects feature in ReConto PRO is designed to help service providers like landscapers, handymen, plumbers, and HVAC technicians plan, manage, and complete projects efficiently. From initial discussions to project completion, ReConto PRO keeps everything organized, transparent, and on track.
The Real Problem Isn't Tools—It's Vague Language
Traditional project management software organizes tasks... but contractors still lose $15,000/year to disputes from unclear scopes, ambiguous contracts, and 'he said / she said' conflicts. ReConto's AI agents eliminate vague language BEFORE it causes problems.
Clear Expectations
Set detailed project goals and timelines to avoid misunderstandings.
Collaboration Tools
Use a dedicated chat to stay aligned with clients throughout the project.
Real-Time Tracking
Monitor progress with updates, photos, and task statuses.
And more
Expert Support
Get advice from the Virtual Advisor to ensure your projects follow industry best practices.
Centralized Documentation
Store all project-related files, photos, estimates, and invoices in one place.
Flexibility
Adapt project plans easily based on client feedback or unforeseen changes.
How It Works
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1
Define the Project: Start by outlining the scope, timeline, and key tasks. Use the Virtual Advisor for guidance on industry standards and best practices.
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2
Collaborate with Clients: Use the built-in chat to discuss project details with your clients. Lock in the project description once both parties agree to prevent misunderstandings.
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3
Track Progress: Upload photos, track tasks, and provide real-time updates to keep your clients informed about the project's status.
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4
Link Estimates and Invoices: Connect project details with estimates, invoices, and payments for a seamless billing process.
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5
Complete and Review: Finalize the project and request client feedback. Use insights to improve future projects and maintain high satisfaction levels.
Phases
AI that thinks with you: what’s next?
ReConto’s AI summarizes messages and documents, then recommends what to do next so nothing slips through the cracks.
Your technical assistant with real judgment
Detects risks, estimates timelines, and flags vague terms before they become expensive problems. Smart help, without losing control.
❌ Chaos when everything lives in WhatsApp
- Poorly written scopes = more disputes
- Voice notes as change orders = no evidence
- Vague contracts = misunderstandings
Smart Assistants for Every Stage
- Detect errors, ambiguities, and guide you step by step
- 100x faster writing for scopes, changes, contracts
- Suggests task plans and phases automatically
- Digital signatures and formalized agreements
Clarity from Day One. Zero Surprises.
- Clear, signed and approved documents
- Fewer corrections, greater trust
- Happier clients, faster projects
Clear Scope from Day Ones
Avoid vague terms and misunderstandings. ReConto helps you define exactly what's included and what’s not—right from the start.
Written Agreements, Digitally Signed
Once details are agreed upon, freeze the project description so both parties know exactly what's expected. This prevents misunderstandings and keeps the project on track.
Smooth Collaboration, Centralized
One shared hub for chat, updates, photos, and files. Both you and your client stay aligned—no more scattered messages.
Stress-Free Projects
When everything is clearly written and approved, projects run smoother. Fewer surprises, less friction, happier clients.
Complete Documentation
Every photo, message, approval and change order saved permanently. Perfect for warranties, disputes or showcasing your work.
Real-Time Client Feedback
Clients approve work, rate performance, and leave feedback instantly. Know where you stand—every step of the way.
Payment Clarity
Link invoices to completed milestones. Clients see exactly what they're paying for. You get paid faster with less friction.
Built for Contractors Who Are Tired of Disputes
No more 'I thought you meant...'. No more unpaid change orders. No more clients saying 'that wasn't in the agreement'. ReConto's AI ensures both you and your client understand the exact same thing from day one.
Real-Life Use Cases
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Landscapers: Collaborate with clients to design a garden renovation project. Share photos, track tasks like planting and irrigation, and ensure everything is completed on schedule.
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Handymen: Organize multiple repair tasks for a client. Break down complex projects into manageable parts, assign timelines, and keep clients updated with progress photos.
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HVAC Technicians: Plan a system installation project with clear milestones. Coordinate with clients and track completion of tasks from equipment delivery to final testing.
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Plumbers: Manage a bathroom renovation project. Outline tasks, coordinate with other trades, track progress, and handle change orders efficiently.
Projects That Actually End Without Conflicts
AI ensures clarity from day one. Less rework. Less disputes. More profit. Join thousands of contractors who use ReConto to prevent problems before they start.
The #1 Reason Contractor Projects Fail (And How AI Fixes It)
According to Harvard's Joint Center for Housing Studies, 50% of homeowners experience frustration during renovations. The primary cause? Vague project scopes and poor communication.
BuildFax research shows 82% of residential projects experience costly scope changes, rework, or delays—all preventable with better initial documentation.
The real problem isn't tools—it's the WORDS.
Vague language like "standard fixtures", "as needed", or "typical installation" creates disputes that cost contractors an average of $15,000/year in rework and lost time.
How ReConto's AI Agents Eliminate Vague Language
ReConto Pro uses 7 specialized AI agents that write, review, and improve your project documentation:
Description Intelligence Agent
Transforms vague client requests into detailed, professional project descriptions. Identifies missing information and suggests specific details.
Example: "Paint kitchen" → "Paint kitchen walls and ceiling with 2 coats semi-gloss latex (client-selected color). Includes prep, priming, cleanup. Excludes cabinets."
Ambiguity Detection Agent
Scans contracts and scopes for vague terms that cause disputes. Flags words like "approximately", "standard", "typical", "as needed" and suggests specific replacements.
Dramatically reduces contract disputes.
Contract Builder Agent
Reviews contracts and detects vague terms or confusing clauses. Suggests improvements and offers links to free contract templates. Does not generate contracts from scratch to avoid legal liability.
Work Plan Generator Agent
Reads your SOW and automatically creates 20-50 task work plan with timeline, phases, required photos, and logical sequencing. 30 seconds vs. 2 hours manual.
Change Order Agent
When client wants changes, AI helps you improve your change orders: offers improved versions, asks questions to complete details (cost, timeline impact, materials)
Dramatically reduces change order disputes.
Communication Clarity Agent
Rewrites your messages for professionalism and clarity. Ensures clients understand exactly what you mean, when you'll arrive, and what to expect.
Project Closure Agent
Helps create professional close-out reports with completed tasks, before/after photos, warranties, and client sign-off—much faster than doing it manually.
The 9 Project Phases (All AI-Powered)
ReConto guides you through every phase with AI assistance:
- Phase 1 - Understanding: Define scope, requirements and expectations with AI Learn more →
- Phase 2 - Contract: Formalize contracts and agreements Learn more →
- Phase 3 - Work Plan: Detailed task breakdown and project timeline Learn more →
- Phase 4 - Subcontractors: Add specialists and coordinate from one hub Learn more →
- Phase 5 - Tracking: Monitor progress and milestones Learn more →
- Phase 6 - Changes: Manage change requests and modifications Learn more →
- Phase 7 - Payments: Invoicing and secure collections Learn more →
- Phase 8 - Closure: Final deliverables and hand-off Learn more →
- Phase 9 - Evaluation: Feedback and reputation for future work Learn more →
Why ReConto vs. Jobber, Housecall Pro, or Buildertrend?
| Feature | Jobber | Housecall Pro | Buildertrend | ReConto Pro |
|---|---|---|---|---|
| AI Scope Writer | ❌ No | ❌ No | ❌ No | ✅ Yes |
| AI Contract Generator | ❌ No | ❌ No | ⚠️ Templates only | ✅ AI-generated |
| AI Work Plan Builder | ❌ Manual | ❌ Manual | ⚠️ Manual | ✅ Auto from SOW |
| Ambiguity Detection | ❌ No | ❌ No | ❌ No | ✅ AI scans docs |
| AI Change Order Generator | ❌ Manual | ❌ Manual | ⚠️ Templates | ✅ Context-aware AI |
| Price | $$ | $$$ | $$$ | Free tier $$/strong> |
Only ReConto uses AI to prevent disputes BEFORE they happen.
Real Contractor Problems ReConto's AI Solves
Problem: "Client disputes the final cost—they say I never told them wall removal costs extra."
AI Solution: Every scope change documented with AI-generated change order showing original agreement, what changed, why cost increased, and client digital approval.
Result: Written proof eliminates "he said / she said" disputes.
Problem: "Spent 8 hours writing detailed SOW. Creating scopes eats my evenings and weekends."
AI Solution: AI helps you improve your project description by offering enhanced versions, asking clarifying questions, and suggesting additional details to create a complete SOW.
Result: 3 minutes vs. 8 hours. Reclaim your time.
Problem: "Client says I didn't do what we agreed—no written record. My word against theirs."
AI Solution: All conversations timestamped and stored. AI highlights key agreements and approvals. Searchable history with photo evidence.
Result: Always have written proof of what was agreed.
Key Benefits of Managing Residential Projects with ReConto
1. Reduce Rework and Costly Errors
Clear project documentation reduces misunderstandings. A Project Management Institute report shows that 37% of project failures are due to a lack of clearly defined goals and milestones.
2. Strengthen Client Trust and Satisfaction
Clients are far more likely to recommend and rehire providers who offer transparency and professionalism. A Houzz survey found that over 60% of homeowners value clear timelines and progress updates when evaluating contractors.
3. Improve Your Profit Margins
Less rework, better coordination, and faster decision-making mean fewer wasted hours and higher profitability per project.
4. Build a Professional Portfolio
Every well-documented project enhances your professional reputation and can be showcased to win new clients.
Common Mistakes That ReConto Helps You Avoid
- Verbal-only agreements: Always use detailed project records instead of relying on memory.
- Scattered communication: Centralize all client discussions and approvals inside the platform.
- Untracked scope changes: Always document and approve changes before proceeding with extra work.
- Unclear task ownership: Define who does what at every step of the project to avoid delays.
Win More Residential Projects with ReConto Pro
Residential clients expect clarity, reliability, and personalized service. ReConto Pro gives you the tools to deliver exactly that — and more.
Stay organized, reduce risks, increase client satisfaction, and grow your business faster by managing your projects professionally with ReConto Pro.
Start today and experience the difference a well-structured project management system can make for your residential services business!