Co-write with AI: professional documents, no stress
Turn vague notes into clear scopes, professional contracts, and approval-ready change orders. AI helps you write like a pro—faster.
Phase 7: Payments – Contractor Billing & Invoicing Software for Residential Projects
"I'll pay you when everything is done..."
Phase 7 – Payments: Protect your cash flow with structured deposits, milestone payments, and AI-assisted invoicing.
❌ The Pain
- Clients delaying payments
- No record of what the invoice includes
- Mixing deposits, milestones, and extras
- Charging for completed work without evidence
- Final payment disputes
"If you can't prove it, it's hard to collect it."
🤖 The Solution
- Structured deposits & milestone schedules
- Invoices generated from scope + change orders
- Automatic summaries supported by photos
- Payment status tracking
- Delayed payments documented
"Every payment backed by evidence."
✅ The Results
- Fewer disputes
- Faster payments
- Clearer documentation
- Better cash flow planning
- Professional image
Clean invoices → Faster money.
Payments Made Simple, Clear, and Documented
ReConto PRO connects your scope, contract, work plan, visits, and approvals to your invoices. Instead of writing invoices manually, ReConto builds them for you using real project evidence.
Track Every Dollar From Deposit to Final Payment
ReConto PRO helps you set clear payment schedules tied to project milestones, generate professional invoices backed by photos and completed tasks, and track which payments are pending, partial, or overdue—all in one place.
Progress Billing
Set milestones aligned with phases and tasks.
AI-Generated Invoices
Line items pulled from scope & approved changes.
And more
Payment Reminders
Clients receive structured reminders with links.
Overdue Tracking
Document which tasks are completed and unpaid.
Complete Suite for Estimates, Invoices, and Collections
ReConto PRO doesn't just organize your projects—it handles the entire payment cycle from initial estimate to final collection.
📝 Custom Estimates and Invoices
- Create professional estimates with your logo and brand colors
- Generate invoices automatically from approved estimates
- Track estimate approvals: know what's pending, approved, or rejected
- Line items connected to tasks and change orders
- Download as PDF or send by email directly from ReConto
💳 Two Payment Options: You Decide
Option 1: Online Payments with Stripe
- Client pays with card through secure link
- Automatic tracking of each payment status
- Stripe sends automatic reminders for pending payments
- You see in real-time which invoices are paid
Option 2: Manual Payments (Check, Cash, Transfer)
- Mark manually when you received payment
- Send reminder emails from ReConto
- Full control without processing fees
- History of pending payments
💡 With or without Stripe, ReConto keeps everything organized: what was approved, what was invoiced, what was paid, and what's still pending.
How Payments Work in ReConto PRO
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1
Define your deposit, milestones, and final payment based on the contract
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2
ReConto builds your invoice using scope + tasks + change orders
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3
Send invoices instantly with payment options and due dates
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4
Track partial, full, or overdue payments in real time
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5
Attach evidence when clients request clarification on charges
Phases
AI that thinks with you: what’s next?
ReConto’s AI summarizes messages and documents, then recommends what to do next so nothing slips through the cracks.
Your technical assistant with real judgment
Detects risks, estimates timelines, and flags vague terms before they become expensive problems. Smart help, without losing control.
❌ Chaos when everything lives in WhatsApp
- Poorly written scopes = more disputes
- Voice notes as change orders = no evidence
- Vague contracts = misunderstandings
Smart Assistants for Every Stage
- Detect errors, ambiguities, and guide you step by step
- 100x faster writing for scopes, changes, contracts
- Suggests task plans and phases automatically
- Digital signatures and formalized agreements
Clarity from Day One. Zero Surprises.
- Clear, signed and approved documents
- Fewer corrections, greater trust
- Happier clients, faster projects
Who Benefits From ReConto Payments?
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Remodelers billing per milestone: deposit, framing, drywall, final completion
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Handyman services with small invoices needing quick, professional billing
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Landscapers with recurring monthly payments tied to service visits
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HVAC repair & replacement providers managing deposits and post-installation payments
Why "I'll Pay You When It's Done" Puts Contractors at Risk
Many residential contractors start projects with minimal deposits or payment schedules that push most of the cash to the end. They assume clients will pay promptly once the work is complete. The reality is more complicated: clients may delay final payment waiting for tiny punch-list items, question charges they don't understand, or struggle with cash flow themselves.
Without a clear payment structure tied to real project milestones, contractors carry all the financial risk.
They pay for materials and labor upfront while waiting weeks or months to collect.
Three Payment Mistakes That Damage Cash Flow
Mistake #1: Deposits too small to cover initial costs
Result: Contractor funds materials and early labor from their own pocket, creating cash flow pressure.
Mistake #2: Payment milestones not tied to real work completion
Result: Client delays milestone payment because "it doesn't look done yet" even though critical work is complete.
Mistake #3: Change orders billed all at once at project end
Result: Client shocked by final invoice and disputes charges they don't remember approving.
How ReConto Structures Payment Management
ReConto PRO helps you move from ad-hoc billing to a structured payment process:
- Deposits: Define upfront payments that cover initial materials and mobilization
- Milestones: Link payments to specific phases of work completion (rough-in, drywall, finish, final)
- Progress billing: Bill weekly or bi-weekly based on actual work completed
- Change orders: Bill approved changes as they're completed, not all at project end
- Final payment: Clear punch list and final walkthrough tied to last payment
Connecting Payments with Other Project Phases
Payment management works best when integrated with the full project flow:
- Phase 2 - Contract: Contract defines payment schedule and terms
- Phase 3 - Work Plan: Milestones align with major work phases
- Phase 5 - Tracking: Task completion triggers milestone payment requests
- Phase 6 - Changes: Approved change orders add to billing automatically
- Phase 8 - Closure: Final payment released upon project completion and approval
When every invoice ties back to documented, photo-backed work completion, payment disputes drop significantly and cash flow becomes more predictable.
Frequently Asked Questions About Contractor Payments
Can I track deposits and milestone payments?
Yes. ReConto PRO lets you define deposits, milestones, and progress billing schedules connected to your contract and scope.
Can clients pay online?
Yes. ReConto integrates with online payment options so clients can pay securely and quickly.
Does ReConto help with unpaid work?
Yes. You can flag unpaid work and generate evidence-based reminders using photos, logs, and approved change orders.
Can I generate invoices automatically?
Yes. AI drafts invoices with the correct line items from the scope, work plan, and approved change orders.
How does ReConto help me prove work was completed?
Every invoice line item can link back to photos, task completion logs, and client approvals from the tracking phase, giving you solid documentation when billing.