Co-write with AI: professional documents, no stress
Turn vague notes into clear scopes, professional contracts, and approval-ready change orders. AI helps you write like a pro—faster.
Phase 5: Tracking – Real-Time Project Monitoring and Progress Documentation for Contractors
"Nobody told me that was delayed."
Document every task, visit, and change so everyone stays informed.
❌ The Problem
- No daily visibility into what was done
- Photos scattered across devices
- Clients surprised by delays
- Technicians forget to document issues
- No clean history when disputes happen
"If it's not documented, it didn't happen."
🤖 The ReConto Solution
- Every visit documented with photos & notes
- AI-generated summaries for clients
- Easy delay tracking with reasons
- History of every decision & update
- Internal vs client-visible notes separated
"Finally, clarity you can rely on."
✅ The Results
- Fewer client complaints
- Inspectors approve faster
- Teams stay aligned daily
- Reduces unpaid rework
- Clear record for billing & close-out
Your timeline becomes untouchable.
One Real-Time View of Your Entire Project
ReConto PRO keeps all tracking data in a single timeline: tasks, photos, notes, delays, and client updates. No more guessing. No more hunting for information.
Track Progress, Photos, and Reports in Real Time
Every visit, task completion, delay, and client interaction is documented in one chronological timeline. Field teams can update from mobile. Office staff can monitor from web. Clients can see approved summaries. Everyone stays on the same page without endless status calls.
Real-Time Visibility
Know what's happening today—not a week later.
Photo Documentation
Before & after photos tied to tasks and visits.
And more
Delay Tracking
Log weather, materials, subcontractor or client delays.
Clear Client Updates
AI-generated messages keep clients informed without overwhelming them.
How Phase 5 – Tracking Works
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1
Technician opens the scheduled visit from the Work Plan
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2
Tasks appear with checklists, required photos, and notes
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3
Delays or issues are flagged with a single tap
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4
AI converts documentation into clean client updates
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5
The contractor sees a real-time timeline of progress
Phases
AI that thinks with you: what’s next?
ReConto’s AI summarizes messages and documents, then recommends what to do next so nothing slips through the cracks.
Your technical assistant with real judgment
Detects risks, estimates timelines, and flags vague terms before they become expensive problems. Smart help, without losing control.
❌ Chaos when everything lives in WhatsApp
- Poorly written scopes = more disputes
- Voice notes as change orders = no evidence
- Vague contracts = misunderstandings
Smart Assistants for Every Stage
- Detect errors, ambiguities, and guide you step by step
- 100x faster writing for scopes, changes, contracts
- Suggests task plans and phases automatically
- Digital signatures and formalized agreements
Clarity from Day One. Zero Surprises.
- Clear, signed and approved documents
- Fewer corrections, greater trust
- Happier clients, faster projects
Tracking Use Cases Across Different Trades
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Remodeling crews documenting progress for homeowners with before/after photos at each milestone
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HVAC techs logging maintenance visits, inspections, and equipment warranties
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Landscape teams documenting recurring service visits, seasonal changes, and property conditions
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Handyman teams capturing before/after evidence for insurance claims and quality verification
Why "We'll Update You When It's Done" Doesn't Work Anymore
Most residential contractors prefer to focus on the work itself, not on documentation and status calls. But today's homeowners expect regular updates, visible progress, and proof that the project is moving according to plan. When contractors don't provide this transparency, clients fill the gap with anxiety, repeated calls, and negative reviews mentioning "poor communication."
The problem isn't that contractors don't do good work—it's that the work isn't documented in a way clients can see and understand.
ReConto PRO's Tracking phase solves this by making documentation automatic, not optional.
Four Common Tracking Mistakes That Cost Contractors Reviews and Referrals
Mistake #1: Photos stay on technicians' phones
Result: When a dispute arises months later, critical evidence is lost or deleted.
Mistake #2: No daily logs or visit summaries
Result: Hard to reconstruct what happened when, who approved what, or why the schedule changed.
Mistake #3: Client updates are inconsistent or missing
Result: Clients leave negative reviews mentioning "no communication" even when the work was excellent.
Mistake #4: Discovered issues are not documented in real time
Result: Contractor can't justify change orders because there's no timestamped proof of when the issue was found.
What Gets Tracked in Phase 5
ReConto PRO organizes tracking data into categories that match how contractors actually work:
- Site visits: Who was there, when, what was accomplished
- Task completion: Which items from the Work Plan were finished
- Photo documentation: Before, during, after, and evidence photos
- Delays and issues: Weather, materials, subcontractor, client, or permitting delays
- Client communication: Questions asked, approvals given, changes requested
- Inspections: Scheduled, completed, passed/failed, corrections needed
How AI Helps You Track Without Extra Work
The challenge with tracking is that it feels like extra administrative work on top of an already busy day. ReConto PRO uses AI to reduce the burden:
- Automatic summaries: AI reads your field notes and photos to generate client-ready progress updates
- Delay detection: AI notices when tasks are overdue and prompts you to document why
- Report generation: Turn days or weeks of field data into professional progress reports in minutes
Each entry is timestamped, photo-backed, and connected to the Work Plan. When the client asks "why was there a delay?" the contractor can show the documented supplier delay, not just say "things happen."
Connecting Phase 5 with Other Project Phases
Tracking is most powerful when it connects to the full project workflow:
- Phase 1 - Understanding: Initial conditions documented become baseline for tracking changes
- Phase 2 - Contract: Payment milestones trigger when tracked tasks are completed
- Phase 3 - Work Plan: Tracking shows which tasks from the plan are on schedule
- Phase 4 - Subcontractors: Tracking proves which subcontractor completed which work
- Phase 6 - Changes: Discovered issues in tracking feed directly into change orders
- Phase 8 - Closure: Tracking history becomes the source for final project report
When you document every visit and task as you go, the final project report writes itself.
Frequently Asked Questions About Project Tracking
What does Tracking mean in ReConto?
Tracking is the phase where contractors monitor real-time progress: tasks completed, photos, notes, delays, site conditions, and client communication.
Can I track delays and reasons?
Yes. You can log delays with a cause category such as weather, material shortage, subcontractor issues, or client unavailability.
Do clients see everything?
No. Contractors control what clients see. Internal notes are separate from client-facing daily summaries.