Co-write with AI: professional documents, no stress
Turn vague notes into clear scopes, professional contracts, and approval-ready change orders. AI helps you write like a pro—faster.
Phase 3: Work Plan — Construction Work Plan and Scheduling Software for Residential Contractors
Why are three crews here at the same time?
Build a clear schedule from your scope so everyone knows what to do and when.
❌ The Pain
- Clients don't know what happens first, next, or last
- Crews overlap or show up when the site isn't ready
- Inspectors or materials aren't scheduled in time
- Delays stack up with no history or explanation
"Without a plan, everything feels urgent."
🤖 The ReConto Solution
- Visual work plan linked to contract scope
- Clear sequence of tasks, visits, and inspections
- Owners and dependencies defined in minutes
- Calendar view to coordinate crews and subs
- Audit trail of every schedule change
"When the plan is clear, everything moves faster."
✅ The Results
- On-time crews and fewer site conflicts
- Clients know what happens this week
- Inspections and deliveries lined up weeks ahead
- Less time firefighting and more time building
Your job days stop feeling chaotic.
From 'We Will Figure It Out' to a Clear, Shared Plan for the Whole Crew
Many residential projects are sold with a good scope and a decent contract, but the daily work still depends on text messages and last-minute decisions. Crews arrive at the wrong time, materials are not ready, and inspectors are booked on days when no one is on site. Phase 3 helps you translate your contract into a realistic work plan that your team can actually follow.
A Practical Work Plan, Not Just a Pretty Chart
Instead of complex Gantt charts nobody opens, ReConto PRO gives you a structured list of tasks, visits, and checkpoints connected to your scope and contract. You can see phases, assign owners, estimate durations, and convert everything into a calendar of site visits. The goal is simple: fewer surprises, fewer 'who was supposed to be there?', and a clear plan that fits the way small and mid-size contractors actually operate.
Tasks Linked to Real Scope Items
Every task in the plan is connected to the scope and contract, so nothing important is left undocumented.
Calendar of Visits and Inspections
See your work plan on a calendar to coordinate crews, subcontractors, and inspectors across multiple jobs.
And more
Better Routes, Less Wasted Time
Group visits by area and day to reduce driving time and keep technicians focused on billable work.
History of Changes and Delays
Track who moved which visit, when, and why, so you can explain schedule changes to clients with facts instead of guesses.
How Phase 3 – Work Plan Fits Into Your Project Workflow
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1
Start from the signed contract and scope so your work plan reflects what the client actually approved
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2
Use AI suggestions to break the project into phases, tasks, and visits based on the type of work and your typical patterns
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3
Assign owners, estimate durations, and define simple dependencies (what must be done before the next step)
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4
Convert tasks into a shared calendar of visits, inspections, and client meetings available from web and mobile
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5
Adjust the plan as conditions change and keep a history of schedule changes, reasons, and approvals
Phases
AI that thinks with you: what’s next?
ReConto’s AI summarizes messages and documents, then recommends what to do next so nothing slips through the cracks.
Your technical assistant with real judgment
Detects risks, estimates timelines, and flags vague terms before they become expensive problems. Smart help, without losing control.
❌ Chaos when everything lives in WhatsApp
- Poorly written scopes = more disputes
- Voice notes as change orders = no evidence
- Vague contracts = misunderstandings
Smart Assistants for Every Stage
- Detect errors, ambiguities, and guide you step by step
- 100x faster writing for scopes, changes, contracts
- Suggests task plans and phases automatically
- Digital signatures and formalized agreements
Clarity from Day One. Zero Surprises.
- Clear, signed and approved documents
- Fewer corrections, greater trust
- Happier clients, faster projects
Real-World Scheduling Problems ReConto Helps You Prevent
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Two remodeling crews are booked for the same house because the plan was only in a notebook. With ReConto, both see the same updated work plan and calendar
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A landscape company wastes hours driving back and forth across town. With ReConto, they group maintenance visits by area and day
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An HVAC contractor forgets to schedule inspections early enough and has to pause work. With ReConto, inspections are tasks in the plan, not an afterthought
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A handyman business cannot explain to a client why the job is late. With ReConto, they can show the history of weather delays, client-requested changes, and rescheduled visits
Why "We Will Figure Out the Schedule Later" Is So Expensive for Contractors
Many contractors invest time in selling, estimating, and negotiating, but when it comes to execution, the plan is little more than a start date and a hope that things will flow smoothly. Crews are told, "we start Monday," and then everyone reacts to whatever happens that week: materials that are late, clients who are not home, inspectors who are booked, and weather surprises.
The result is constant rescheduling, frustrated clients, and lost margin hidden in unplanned downtime.
The alternative is not an over-engineered project management system that nobody has time to maintain.
What most residential contractors need is a practical work plan: a clear sequence of tasks, owners, and visits that can be updated quickly as reality changes.
Three Hidden Costs of Working Without a Proper Work Plan
Cost #1: Idle crews and overtime
When tasks are not sequenced, workers arrive on site without the conditions or materials they need. They wait, leave early, or rush later with overtime to catch up.
Cost #2: Constant context switching
Without a clear plan, owners and project managers jump between jobs all day, answering urgent questions instead of focusing on strategic issues and quality.
Cost #3: Damaged client trust
Clients don't expect perfection, but they do expect to know what will happen this week. When every visit is a surprise, they lose confidence in the team.
What a Good Work Plan Looks Like for a Residential Project
A solid work plan for a typical remodel, addition, or exterior project doesn't need hundreds of lines. It needs a clear structure that everyone understands. For example, a kitchen remodel work plan in ReConto might be organized into phases such as:
- Pre-construction: Final measurements, permits, material ordering
- Demolition and prep: Demo, protection of adjacent areas, rough cleanup
- Rough work: Framing adjustments, plumbing, electrical, HVAC
- Inspections: Rough-in inspections and approvals
- Closures and finishes: Drywall, painting, cabinets, countertops, backsplash
- Final connections: Punch list, deep cleaning, handover
Each phase is then broken into tasks with owners and expected durations. ReConto links these tasks back to the scope and contract so it's obvious which part of the work each activity supports.
How AI Can Help You Create a Work Plan in Minutes, Not Hours
Building a work plan from scratch for every job can feel like extra work. That's why many contractors skip it. ReConto PRO uses AI to do the heavy lifting based on your project type, location, and previous jobs.
For example, when you create a new bathroom remodel, the system can propose a default sequence of phases and tasks, pre-fill durations, and suggest when inspections or client walkthroughs should happen.
You stay in control. You can delete tasks that don't apply, adjust durations based on your crew size, and insert special steps for this particular client or house. Over time, the patterns you accept most often become your new "standard playbook," making each new work plan faster to create.
Connecting Your Work Plan with Routes, Notes, and Change Orders
The work plan in ReConto PRO is not isolated. Each visit in the calendar can generate notes, photos, and checklists that go back into the project record. If a visit reveals a condition that requires extra work, you can trigger a potential change order right from that task, keeping the financial side aligned with the schedule.
For companies managing multiple crews across a city, the work plan also supports better routing. You can see which jobs are planned for each day and adjust assignments to reduce unnecessary travel.
The goal is not just to "have a plan," but to convert that plan into fewer miles, fewer surprises, and more consistent experiences for your clients.
Frequently Asked Questions About Work Plans
Is ReConto a full Gantt chart tool?
ReConto PRO focuses on the level of detail most residential contractors actually use: clear tasks, visits, owners, and dependencies. It is lighter than a traditional Gantt tool but powerful enough to coordinate crews, subcontractors, and inspections.
Can I see the work plan as a calendar of site visits?
Yes. You can view your work plan as a list of tasks or as a calendar with planned visits, making it easier to coordinate routes, travel time, and client availability.
How does the AI help with scheduling?
The AI analyzes your scope, contract, and typical patterns for similar projects to suggest phases, sequence of tasks, and realistic durations. You can accept, edit, or reject suggestions at any time.
Can my team see their tasks from their phones?
Yes. Field teams and subcontractors can access assigned tasks, addresses, and notes from the ReConto mobile apps, helping them know where they need to be and what they need to do each day.
What happens when the client changes the schedule?
You can move tasks and visits, record the reason for the change, and optionally link it to a change order. This helps you maintain a factual history of delays and their impact on the project.